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Managing client expectations as your architecture firm grows

As an architecture firm grows and takes on more projects, managing client expectations becomes increasingly important. As the firm expands, there may be more people involved in each project, leading to potential communication breakdowns and misunderstandings. Additionally, as the firm takes on more complex projects, clients may have higher expectations for the finished product.

1. Be transparent about the process:

Clearly communicate the steps involved in the project from start to finish, including how long each step will take and who will be responsible for it. This will help clients understand what to expect and when to expect it.

2. Set realistic timelines:

It's important to set realistic timelines for each project and to communicate them clearly to clients. This will help prevent disappointment and frustration if the project takes longer than expected.

3. Be open to feedback:

Encourage clients to share their thoughts and feedback throughout the project. This will help you ensure that you are meeting their expectations and can make any necessary adjustments along the way.

4. Have a clear plan for managing changes:

Changes to the project are inevitable, but it's important to have a clear plan for how they will be managed. Communicate this plan to the client and involve them in decision-making to ensure that they are on board with any changes.

5. Be responsive to client inquiries:

Respond to client inquiries in a timely manner and make sure that you provide clear and concise answers. This will help build trust and show clients that you value their input and are dedicated to meeting their expectations.


Overall, managing client expectations is a critical aspect of running a successful architecture firm. By being transparent, setting realistic timelines, involving clients in the project, having a plan for managing changes, and being responsive to client inquiries, you can effectively manage client expectations and ensure that your projects are completed to their satisfaction.

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